Project Manager

Job Description

Every Project Manager knows — it’s NOT just about schedules and budgets, it’s about making an impact. At Roma, your leadership will restore communities, revitalize buildings, and leave a lasting mark across Ontario and BC.

At Roma Building Restoration Ltd., we believe project management is about more than deadlines — it’s about creating value, solving problems, and leaving things better than you found them. With over 40 years of expertise, Roma has become a trusted leader in structural and building envelope restoration, specializing in high-rise multi-residential and commercial projects. Our reputation is built on quality, client-first service, and long-term trust with engineers, property managers, and owners.

Take a look below. Do you have what takes? If so, I look forward to hearing from you!

About the Role

As a Project Manager at Roma, you will lead structural and building envelope restoration projects (balconies, parking garages, building envelope, etc.,) from the initiation phase through to successful completion — ensuring they are delivered on time, on budget, and to the highest quality and safety standards.

Core duties:

Project Initiation -

• Prepares and submits pre-qualifications
• Reviews tender calls and prepares required documentation
• Review project specifications and determine if there are items/details that need further clarification (for pricing purposes)
• Review any concerns and inquiries regarding the project specifications with the project team
• Attend pre-tender meetings
• Solicit clarification from the consulting engineer, where required
• Take field measurements and perform quantity take offs
• Work with the team to prepare bid submissions
• Solicit sub-Trade and material costs for tender submission
• Work with team to develop project schedule, including key milestones
• Obtain bonds, submission requirements, etc.
• Submit tender document on the closing date

ONCE PROJECT IS AWARDED:

Project Planning –

• Obtain all start up documentation, including labour & material bonds, insurance certificates (including the Owner and Consultant as additionally insured) and building permit
• Coordinate/correspond with Client representative (i.e. consulting engineer) regarding the delivery of all required documentation
• Assist with risk management planning – i.e. based on past experiences and lessons learned, advise of what could be improved and suggest action items to mitigate potential risks
• Attend pre-construction meetings
• Determine roles and responsibilities for each project
• Input new project in project status, and update team on the high level key points of the project

Project Execution –

• Coordinate with Site Superintendent to ensure all resources are set up.
• Review CCDC contract to ensure it is ready to be signed by Principal Owner (i.e. check contract amounts, project start and completion dates, contractor and Client addresses, etc.)
• Coordinate with Engineers/Owners regarding Notice of Project
• Assign tasks to the Assistant Project Manager

Project Monitoring and Controlling -

• Monitor and control customer satisfaction throughout the project life cycle – ensure there are strong lines of communication between all parties, and provide timely responses
• Maintain timely and accurate records of all project related activities including the preparation/updating of project status summary and monthly financial reports. Monthly financial reports should include amounts committed versus billed to date.
• Prepare DRAFT invoices/item breakdown and submit invoices to Consultants/Clients
• Once draft invoices are approved, prepare final copy and provide required documentation (i.e. Statutory Declaration, updated WSIB)
• Provide timely follow ups to all issues to both the Client and the head office management
• Establish and maintain a positive professional working relationship with “External Clients” (i.e. Consulting Engineers, Property Managers) and “Internal Clients” (Principal Owners, and the Principal of Business Management)
• Ensure that all projects are executed as per specifications, are on budget and on schedule
• Update Senior Management on a regular basis and communicate relevant issues and any changes to the original scope of work in a timely manner
• Conduct regular quality control site reviews to see work in progress
• Be able to discuss current progress of work for all projects
• Ensure adherence to management agreement
• Identifies and communicates opportunities and challenges that affect financial results to senior management
• Must be able to observe ongoing work and provide recommendations to improving work practices
• Must be able to review project site issues, and provide optional solutions and associated impacts to cost/budget/quality control/customer satisfaction
• Inspect work in progress and perform post construction review with Client/Client representative

Project Closing –

• Ensure that all close out documentation are prepared
• Provide a summary of lessons learned
• Provide recommendations to improve the performance of future projects with similar scopes of work

Other duties –

As requested by the Principal

Qualifications:

• A minimum of 5 years of experience in overseeing Structural and Building Envelope restoration of high-rise multi-residential buildings
• Professional designation in engineering
• A strong background in Architectural and/or engineering principles
• Specific experience includes the rehabilitation of exterior walls, balconies, and parking garages
• Experience with the coordination of contractors, sub-contractors, and other vendors
• Excellent communication and organizational skills
• Thorough understanding of residential building practices
• Working knowledge of Microsoft Excel, Word, and Outlook