Project Manager – Department of Facilities Management

  • Full Time
  • Montague
  • 80 - 100

University of Prince Edward Island

As part of the department management team, this position is responsible for project management of assigned capital projects and reporting to the Manager of Capital Projects and Planning. This includes managing dedicated resources and consultants, as well as directing and coordinating activities of projects to ensure that goals and objectives of the projects are accomplished within the prescribed time frames and funding parameters. This position represents the department and University when meeting with outside agencies, contractors, and consultants regarding matters affecting the planning, design, and construction of a project.
Carry out regular site inspections, including with the consultant, to monitor the construction progress and quality, ensuring compliance with contract requirements as contained in the plans and specifications. Meets with occupants of the buildings during renovation projects and is present at project design & construction meetings
Oversees project scope and budgets when working with consultants and different University user groups during design to achieve project goals and objectives
Responsible for handling/overseeing multiple projects simultaneously; ranging from large capital projects to minor alterations/renovations on campus
Identifies and schedules project deliverables, milestones and required tasks
Assists in developing equipment lists for projects including determining system requirements
Coordinates with Procurement Services to obtain resources required for projects and prepares request for proposals and scopes of work
Assists in the consultant/contractor/vendor selection process
Ensures safety standards and procedures are maintained according to UPEI, Municipal and Provincial codes and standards throughout the project, including Workers Compensation and OH&S Act
Identifies potential problems and alternatives and takes corrective action as necessary
Represents UPEI as required at meetings related to project, including construction project meetings
Reviews contractor’s work, including construction schedule, shop drawing submissions and approvals, material, and equipment delivery dates, etc. Advise the Manager of Capital Projects and Planning of any anticipated or known scheduling, methodology or cost changes
Assesses changes initiated by the Architect, Construction Manager/General Contractor, or the University and advise how these changes will impact on construction and budget. Review quotations submitted by trade contractors in response to contemplated change orders. Review change orders with recommendations for approval
Provides project guidance and ensure conformance with campus planning and design guidelines consistent with the campus master plan
Ensures that the contract documents in the project office are kept current by incorporating all approved changes
Keeps management informed of project status and related issues
Assists in ensuring commissioning plan is completed
Coordinates with facility occupants for move-in to new/renovated facilities
Manages confidential materials and responsible to hold in confidence all matters pertaining to the project and the workplace
Helps to maintain and to promote good working relationships with the consultants, contractors, as well as Town, Municipal and Provincial Officials, and UPEI staff
Depending on project size, could work independently or with a team from Facilities Management
Any other duties assigned by the Manager of Capital Projects and Planning
Bachelor of Engineering or a Bachelor of Architecture or a University degree in combination with a certificate or diploma in Architectural or Building Construction Technology
Demonstrated equivalences in education and related experience may be considered
Proven ability to communicate effectively and professionally with consultants, contractors, users, and regulatory officials; communication methods include both verbal and written aspects
Minimum of 5 years of construction project management experience in large and small construction/renovation projects, varying in complexity
Proven management experience with sound professional judgement, initiative, leadership, effective motivation, and delegation
Working knowledge of construction methods, means and materials
Working knowledge of mechanical or electrical systems and equipment is considered an asset
Related construction site experience is considered an asset
Sound knowledge and working experience with computers, and related software with demonstrated ability to use word processing and spread sheet software